Finance & Sponsor Relations Director

JOB TITLE: Finance & Sponsor Relations Director                     
REPORTS TO: President/CEO
EMPLOYMENT: Non-Exempt Position, Full Time - 40+ hours per week

Salary Range: $40,000-$45,000
 
GOALS OF POSITION:
The Finance & Sponsor Relations Director is a crucial position within the Heart of Wisconsin Chamber of Commerce (HOW). The Finance & Sponsor Relations Director effectively assists in the financials and business matters of the organization including front-office coverage, building oversight, accounts receivable/payable, sponsorships for all programs/events, and other front of office responsibilities.
 
PRIMARY DUTIES AND RESPONSIBILITIES:
Bookkeeping for the organization, handling business administration, office coverage and other duties as assigned.

• Financial assistance to contracted accounting firm including but not limited to accounts payable, accounts receivable, and gift certificate/credit card reconciling
• Review contracts and needed reporting
• Prepare and maintain budgets monthly
• Handle business administration duties such as insurance, building maintenance, equipment purchases, etc.
• Responsible for invoicing
• Oversee gift certificate program
• Phones, office coverage, follow-ups, various correspondence, detailed record keeping
• Recruit volunteers and manage activities of the front desk
• Oversee the HOW Chamber Cash Calendar and Small Business Saturday events
• Attend bi-weekly Leads Group meetings at 7:00am
• Develop and implement a strategy to attract new sponsors and manage sponsor relationships
• Secure sponsorships for all programs and events
• Track and report on sponsorship revenue and performance
• Coordinate with other departments to ensure successful sponsorship fulfillment

• Provide support to the President/CEO, performing other duties as assigned
• Bring to the attention of the President/CEO trends, incidents, actions and events which affect the membership/business community/organization.
• Engage in a continuing program of self-improvement and keep up to date with trends in the fields of Chamber/Economic Development organizations and Financial Management of Non-Profits.
• Operate office equipment.
• Ensure office inventory is stocked and re-order as needed.
• Represent the organization at industry events and networking opportunities/events
• Oversee the Chamber’s Networking at Night event on a rotating basis.

• Detailed oriented, establish positive membership/customer relationships
• Excellent Computer Skills
• Assist with preparation of financial statements and budgets
• Have impeccable oral and written communication skills
• Be able to demonstrate effective public relations skills
• Be passionate about promoting the HOW community
• Prepare clear, concise, and accurate reports
• Be able to succeed in a highly collaborative, team-based environment.
• Present a professional, positive image to members and the HOW community
• Have a positive, welcoming and professional manner in person and on the telephone
• Have excellent organizational and time management skills yet remain flexible and adaptable to changing priorities
• Must be a self-starter and have effective follow-through skills
• Well-developed interpersonal skills demonstrated by effectively interacting and collaborating with people of diverse backgrounds and interests
• Be able to work flexible hours, including some early mornings, evenings and weekends.
• Assist with after-hours events and programs as needed.
• Proficient in Microsoft Office programs such as Excel, Word, PowerPoint, Outlook, and OneDrive
• Experience with accounting software such as QuickBooks